| July 15, 2000 |
| Martin County - NewVision's Seventh Client to Implement the Official Records System |
| Martin County, Florida, went live with the NewVision Official Records System in July 2000. Although Martin had previously automated its land records with separate cashiering, indexing and imaging programs, Martin's implementation of the Official Records System significantly improves the recording office's workflow by combining all of these elements onto one system, on which the modules for cashiering, indexing, and imaging communicate with each other. Although the separate programs previously used by Martin County were state of the art when installed, today they are considered cumbersome because data that is entered during cashiering must be reentered to index an official record and reentered again during scanning to link index information to the document image. On the other hand, NewVision's Official Records System uses barcode technology to automatically link the scanned image to the data entered during recording, eliminating the need to ever reenter information, and, more importantly, eliminating the accompanying risk of error. |
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| As part of the transition to NewVision's Official Records System, Martin County will convert 1,000,000 images, some of which are standard TIFF format and others of which are non-standard TIFF format, to the new system. Once the Official Records System is live in Martin County, public searchers will immediately be able to retrieve all official records data from the new system going back seven years. |
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